Ball State Judo

Article I - Organization Information

Section 1. Organization Information
The official name of this organization shall be Judo Club at Ball State, henceforth referred to as Judo Club at Ball State.
This organization is an affiliate of United States Judo Incorporated (USJI) and Indiana Judo Incorporated (IJI).

Article II – Purpose

Section 1. Purpose Statement
The purpose of Judo Club at Ball state shall be to The purpose of this club is to promote and practice the sport of judo.

Section 2. University Mission
The purpose of this organization supports the educational mission of the University and the Division of Student Affairs and Enrollment Services: to provide distinctive opportunities for student learning; to develop innovative experiential programs that support student academic success, wellness, and personal growth; to foster an inclusive, diverse, safe, and accessible campus community; to cultivate individual, campus, civic, and global responsibility; and ensure opportunities for the development of leadership skills.

Section 3. Private Financial Gain
This organization shall not exist to provide access to campus resources for external entities, sell goods or provide services for commercial enterprises, or for the private financial gain of any of its individual members.

Article III – Membership

Section 1. Eligibility
Membership in Judo Club at Ball State shall be limited to Ball State University students currently enrolled at the University. Individuals interested in joining the organization can attend a call-out meeting or contact the President. To join the organization individuals may attend four practices, then after the first four practices they must pay a fee of 20$ for membership.

Section 2. Non-Discrimination
This organization shall not discriminate against any individuals by refusing membership based on based on race, color, gender, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, veteran status, or genetic information or any other basis prohibited by applicable law – unless the student organizations’ membership restriction is shown to be specifically allowed by law.

Section 3. Responsibilities
Members shall attend meetings monthly and pay dues at the beginning of the semester in order to become active members and have voting privileges.

Section 4. Revocation
Membership will be revoked if a member fails to pay dues, or fails to abide by the rules designated by the constitution and by-laws. A quorum of 2/3 of the voting membership must be present in order to conduct a vote to request expulsion of a member, with a majority vote needed to pass the vote.

Section 5. Member Resignation
Members may resign at any time. If a member wishes to resign from the organization voluntarily, they shall submit either an email to the President of the organization notifying them of the resignation.

Article IV – Officers

Section 1. Officer Positions
Officers of the Judo Club at Ball State and their powers and duties shall be:
A. President
1. Shall be responsible for the overall operation of the organization.
2. Shall conduct all meetings.
3. Shall make sure the officers of the club are performing the duties pertaining to their position.
4. Shall serve as a liaison between the organization and the Office of Student Life.
5. Shall meet regularly with the organization’s faculty/professional staff Advisor.

B. Vice President
1. Shall assume presidential duties in the absence of the President or in the event that the President departs from office.
2. Shall work with leaders and members to coordinate promotional materials for the club.

C. Secretary
1. Shall keep up-to-date records of all the club members and other club affairs.
2. Shall arrange and distribute meeting agendas, schedules of events, and other information pertaining to organization events and activities.
3. Shall be responsible for recording and distributing meeting minutes.

D. Treasurer
1. Shall oversee and handle all financial matters affiliated with the organization.
2. Shall collect all membership dues and issue receipts.
3. Shall deposit funds collected and pay bills due from the organization in a timely manner and in accordance with organization and University policies.
4. Shall notify the Secretary of unpaid membership dues.
5. Shall keep up-to-date records of any organization accounts and aid in the creation of the annual budget.

Section 2. Qualifications
To qualify to be an officer, a candidate must have been a member of the organization for at least one semester.

Section 3. Election of Officers
Officers will be elected by a vote of membership. Nominations for candidates will be made at the second to last meeting of the spring semester, and may come from the floor or as self-nominations. Voting will take place via paper ballot at the last meeting of the spring semester. A quorum of 2/3 of voting membership must be present in order to elect officers, with a majority vote needed to pass the vote.

Section 4. Term of Office
Elected officers shall serve a term of one full academic year, commencing the first date of fall semester and ending on the last day of spring semester. The duration may vary depending on the results of the votes at the end of the spring semester.

Section 5. Vacancies
An officer may resign from their duties as an officer and/or resign from membership in the organization, at any time, by submitting a letter in writing to the President of the organization or the faculty/staff Advisor. Should vacancies occur before the completion of a term of office, the vacancy will be filled by holding a special election within two weeks of the vacancy, following the process outlined in Article IV, Section 3.

Section 6. Removal
Charges can be brought against any officer for the following reasons including, but not limited to: failure to pay dues, failure to remain in good judicial standing with the University, or violating organizational membership expectations as defined in writing in the organization’s by-laws. In the event involuntary removal of the officer is desired, the following impeachment procedures will be followed:
1. The officer in question will be notified of the charges in writing.
2. A special meeting shall be set up to discuss the charges where all parties are allowed to respond.
3. For an impeachment process to occur, a quorum of 2/3 of the active membership must be present.
4. If a decision is made to proceed, a vote should be taken by the membership where a majority vote is necessary for removal of the officer.
5. The group will select the replacement in accordance with Article IV, Section 3.

Article V – Organizational Structure

Section 1. Executive Board
The Executive Board shall consist of the President, Vice President, Secretary, and Treasurer. The Executive Board shall oversee the operations of the club.

Article VI – Rules and Organizational Procedures

Section 1. Attendance
Members are expected to attend at least three meetings per semester. Meetings will be held three times a week. The dates and times of meetings will be determined by the Executive Board.

Section 2. Quorum
A quorum of 2/3 of the active voting membership, two of whom must be officers, is required for all meetings and is the minimum number of members who must be present in order for the organization to conduct business.

Section 3. Parliamentary Authority
The rules contained in the current edition of Robert’s Rules of Order shall govern the Judo Club at Ball State. In the event of conflict concerning proper rules of procedure, Robert’s Rules of Order will serve as the recognized authority.

Article VII – Finance

Section 1. Dues
The dues for members of this organization shall be paid by after the fourth practice attended by the individual each semester.

Section 2. Financial Responsibility
The Judo Club at Ball State shall be solely responsible for management of its finances in compliance with the rules and regulations prescribed by Ball State University, and any applicable local, state and federal laws.

Article VIII – Campus Advisor

Section 1. Qualifications and Duties
The faculty/professional staff Advisor of Judo Club at Ball State shall be a full-time faculty or professional staff member currently employed by Ball State University. The Advisor will serve as a liaison to the Office of Student Life. The Advisor will attend meetings of the organization when possible and advise the Executive Board in overseeing the operations of the organization.

Section 2. Term of Office
The term of office for the Advisor will be from the start of fall semester to the conclusion of spring semester. Duration of office will be determined on a year to year basis.

Section 3. Resignation and Removal
The Advisor may resign at any time by written notification to the chapter President and the Office of Student Life. In the event that the Advisor fails to meet the organization’s requirements outlined in Article VIII, Section 1, the following procedure shall be taken for removal of office:
1. The Executive Board shall notify the organization at a meeting where a quorum of 2/3 of the active membership must be present.
2. The membership will hold a vote of confidence for the faculty/professional staff Advisor.
3. If the Advisor receives a vote of “no confidence” from a majority of the membership, they will be notified in writing and shall be removed.

Section 4. Advisor Vacancy
In the event of a resignation or vacancy within the position of Advisor, no business shall be conducted until a new Advisor has been appointed by the organization and approved through the Office of Student Life.

Article IX – Amendments and Revisions

Section 1. Amendment Procedures
In order to amend this constitution, the following applies:
1. Any proposed amendment must be presented in writing to the membership at the meeting preceding the meeting where the amendment vote will occur.
2. Discussion shall occur at a full meeting.
3. A vote for acceptance shall occur at the following meeting.
4. A quorum of 2/3 of the voting membership must be present in order to conduct a vote to request an amendment, with a majority vote needed to pass the vote.

Section 2. Revisions
The constitution shall be reviewed for revisions at least every third year by the Executive Board.

Article X – University Policy Agreements

Section 1. Code of Student Rights and Responsibilities
This organization and its individual members are expected to comply with the Code of Student Rights and Responsibilities (which governs both on and off-campus conduct by individuals and student organizations), the terms of the Student Organization Handbook and all university policies, and federal, state and local laws.

Section 2. Hazing
Hazing is prohibited under the Code of Student Rights and Responsibilities. The University Hazing Policy defines hazing as any mental or physical requirement, request, or obligation placed upon any person (including but not limited to a pledge, associate member, affiliate, prospective member, guest, initiate, or team member) which could be harmful to the health and/or welfare of the person, or which is personally degrading to the individual involved, or which has an adverse effect on the academic progress of the person, or which violates any federal, state, or local laws or University policy. Individual acceptance of or acquiescence to any activity covered by the foregoing definition in no way validates or excuses the activity.

Section 3. Sexual Misconduct
Sexual misconduct, including harassment and discrimination, is prohibited under the Code of Student Rights and Responsibilities, and Sexual Misconduct policies.

Section 4. Weapons Possession or carrying weapons of any kind while on University property, regardless of whether an individual is licensed to carry the weapon or not, is prohibited. In addition, possession of weapons is prohibited from student organization activities on or off-campus.

Section 5. Annual Recognition Update
This organization shall at all times maintain with the Office of Student Life current officer, advisor, and membership information, and the most recently amended.